Finance and Office Administrator: Fast-Paced Control Tower, Broad Responsibility

Role Introduction and Offer Details

This Finance and Office Administrator role offers a permanent, full-time opportunity with a market-related package. Applicants are encouraged to state their minimum expected salary upon application. The job is suited for those who thrive in a disciplined and performance-driven environment with broad administrative responsibilities.

Working conditions require accountability, speed, accuracy, and strong control over office systems and processes. There is a strong emphasis on independence and the ability to handle tasks without constant supervision. The position is non-EE/AA and the company size is small, so each team member’s contribution is very visible.

Candidates should possess a diploma or degree in a relevant field such as Administration, Finance, Bookkeeping, or Procurement, along with proven procurement and data management experience. Proficiency in Microsoft Office, strong organisational skills, and negotiation ability are valued.

Being proactive, honest, and reliable are cornerstone qualities. Familiarity with stock systems and accounting software will give candidates a competitive edge. The company operates in demanding industries, including engineering and maintenance, so a background in these is advantageous.

Applicants can expect clear KPIs such as document control, on-time procurement, and effective inventory and vehicle tracking. This ensures the right fit thrives in an environment where measurable outcomes matter.

Day-to-Day Responsibilities

The job involves sourcing and purchasing materials, consumables, and critical spares needed for various departments. You’ll be responsible for requesting quotations, comparing supplier offerings, and negotiating better deals on behalf of the company.

Once materials are sourced, you will keep track of inventory levels and record all purchases correctly. Maintaining both physical and digital files is required, keeping all documents up to date for audits and management reference.

Your role also involves supporting the sales team by providing accurate cost inputs for customer quotes. Regular communication with suppliers ensures all information presented is timely and accurate. This cross-functional support to procurement, workshop, sales, and management teams is essential to daily operations.

Alongside procurement, tracking vehicle maintenance dates, service intervals, and document renewals forms part of your daily routine. Alerts must be set and acted upon so nothing falls through the cracks, helping the business stay legally compliant and efficient.

You’ll also help maintain stationery, oversee office supply orders, coordinate meetings, and assist with admin for HR and training as needed. Success is dependent on keeping all these administrative wheels turning smoothly.

Pros of the Role

This position offers extensive exposure across many critical business functions. Employees have the chance to develop wide-ranging skills, from supplier negotiation to document management in a thriving industrial services firm.

Autonomy and accountability are core aspects, enabling you to demonstrate initiative and make a tangible impact on operational success. For ambitious and organised professionals, this creates valuable opportunities for growth and recognition.

Cons of the Role

The job demands high levels of discipline and the ability to multitask without supervision. If you prefer a highly structured or slow-paced environment, the varied and sometimes urgent nature of the tasks may feel overwhelming.

Pressure can be constant, especially with non-negotiable deadlines and the expectation that you keep everything under rigorous control every day.

Final Verdict

The Finance and Office Administrator role at this industrial services business is best suited for proactive professionals who thrive on responsibility and variety. It rewards those who stay organised, drive tasks independently, and value ongoing learning. For the right candidate, the challenge is balanced by a strong sense of achievement and visible impact.